How to apply for participation
How to apply for participation for Media
■ Period of application for participation
1:00 p.m. (JST), June 20, 2018 (Wed.) - 5:00 p.m. (JST), July 31, 2018 (Tue.)

■ How to apply for participation
Register your e-mail address through the “New registration" button on the official website after 1:00 p.m. (JST), June 20, 2018 (Wed.)
An e-mail with "URL to Participation Application Form" will be sent to the e-mail address you have registered. Click the URL in the e-mail to complete registration.

* Note that the e-mail is sent automatically once you register your e-mail address. If you do not receive the e-mail after a while, please check your spam mailbox as the e-mail may be marked as spam.

■ Notice about approval or rejection of participation
An e-mail will be sent informing you on whether participation has been approved or not after 1-2 weeks following your application.

* A notice about "approval" or "rejection" of participation will be sent to all applicants.
New registration
Registration schedule
VISIT JAPAN Travel & MICE Mart 2018
*Please note that the program is subject to change. Thank you in advance.
Participation Guideline
[Media Participation Guideline]
The "Secretariat" hereunder refers to an operator outsourced by the Japan National Tourism Organization (hereinafter "JNTO") to plan and operate the VISIT JAPAN Travel & MICE Mart (VJTM) 2018 (hereinafter "VJTM").

1. Intended participants will be mass media reporters who are able to promote demand for visiting Japan. JNTO will make the selections and grant approval.

2. Media agencies must, as a rule, attend programs designated by JNTO to be held during the period of the main event and the familiarization trip (inspection trips to Tokyo and other regions in Japan) and must not leave those programs before their schedule ends.

3. If the schedule of a business meeting is fixed after taking part in appointment matching, business meetings are to be conducted according to the schedule.

4. Media are required to cover the familiarization trips (Tours to Tokyo and various regions of Japan) and issue coverage through a medium registered at the time of application for VJTM participation. Two copies of the article should be provided to the Secretariat immediately after it is issued (in the case of digital media, providing the URL to a webpage where such article is posted is allowed).
(1) Media containing each such article must be of such a nature that, in the form of a trade magazine, travel magazine, website, blog or other form, works as an effective source to send information and encourage a wide range of potential tourists to visit Japan.
(2) Freelance journalists must submit an assignment letter to JNTO in advance.
(3) Online media shall endeavor to post articles in real-time during their stay in Japan.
(4) Media shall also endeavor to post articles covering various programs other than the familiarization trip during the period of the business meeting.

5. Participants obtaining their visas based on their personal authentication provided by JNTO will not be permitted to leave the program before its scheduled end. They may not extend their stay to before or after the program period.

6. As a general rule, each invited buyer may be accompanied by one companion. However, JNTO may approve other companions. Even in such a case, there shall be no more than three companions accompanying a single buyer.
(1)  Any companion must bear their own expenses for participation involved. Admission to any official event designated by JNTO, however, will be granted free of charge.
(2) Expenses for the familiarization trip taken by a companion shall be borne by the companion, and participation will only be allowed upon the approval of JNTO.

7. A participant's registration may be cancelled even after being approved in the event JNTO considers their participation to be inappropriate due to false descriptions on the application form, or if they fail to comply with the rules stipulated by the organizer.

8. The cancellation of participation (including the reason) after approval must be reported in writing (and may be e-mailed) to JNTO and the Secretariat without exception.
(1) In the event participants cancel their participation after their international airline tickets have been issued, the Secretariat shall claim payment equivalent to cancellation charges.
(2) Leaving the familiarization trip before it ends is not permitted, in principle. However, if a participant needs to leave early due to an unavoidable reason, permission must be obtained from JNTO. Participants will bear any cost for transportation as well as other expenses when leaving early.
(3) In the event of cancellation of participation, participants shall be obliged to pay any cancellation fees, including airfare and fees for accommodations and familiarization trips which are incurred due to the cancellation.

9. Participants shall forfeit eligibility to attend VJTM from the next time forward and be liable for penalty charges, if they are judged to fall under the following:
(1) If participants are, without approval, absent from programs designated by JNTO and the familiarization trip to be held during the period of the business fair.
(2) If they change the schedule of a business meeting decided according to the prior appointment without consultation with the organizer and performed the business meeting.
(3) If they cancel their participation after fixing the schedule of a business meeting or fail to perform the business meeting according to the prior appointment.
(4) If the organizer and/or the Secretariat deems a person to be an inappropriate participant in VJTM.

10. All participants shall cooperate with the Organizer in responding to all of questionnaires and surveys to measure results as conducted by JNTO.

11. All participants must permit the Organizer to use their right of publicity associated with photographic records and videos of the business meetings, Familiarization trips and official events on websites and in reports, printed materials, and/or the records of related events determined by JNTO.

12. The Organizer and the Secretariat shall not be liable for any damage incurred by participants during the period:
(1) If the Organizer and the Secretariat deem the cancellation and early closing or postponement of this VJTM, the relocation of the venue, or any other changes necessary and preferable and implement those actions in the interest of the participants, regardless of reason.
(2) If the participants, their employees or agents, the general public, or any third party sustain damage due to a fire, natural disaster, theft, or any other cause.
(3) Liability for any accidental writing errors or omissions in the guidebook of this VJTM or in any other promotional material.
(4) Liability for any property damage incurred by participants, any damage or loss of exhibits or any other material when carrying in and out or during transport.
(5) Any disadvantage arising from business meetings.

13. Participants must comply with Japanese laws and other relevant laws and regulations applicable to the present VJTM venue including safety regulations and the relevant provisions of the Fire Service Act.

14. JNTO reserves the right to reject the participation of an applicant in this VJTM and to eliminate said applicant's application regardless of reason, in the event the applicant violates any of these rules or has a very low number of appointments registered in advance.

15. The Organizer may revise or add a provision to these rules in a timely manner without notifying the participants in advance. The updated version of these rules will be posted on the official website.
Expenses
【Expenses shared by Media】
[1] Range of expenses paid by the Organizer
Accommodations Accommodations from Wednesday, September 19, the day of check-in, to the final day of the familiarization trip you participate in. *Accommodations vary depending on the familiarization trip course you participate in.
Meals All meals during the period from dinner on Thursday, September 19 through the last day of the familiarization trip. *Meals include meal vouchers and meals provided at receptions.
Transportation International airfare (economy class) specified by Secretariat, airport usage fee, other taxes and insurance. Expenses for transportation specified by the Organizer, as well as transportation expenses and facility admission fees during a Familiarization trip. Bus service to the airport on the final day of the Familiarization trip. *During their stay in Japan, participants must bear their own fees for transportation from the airport of arrival in Japan to their hotel.
[2] Expenses borne by the participants
1. Expenses to obtain a visa for Japan (application fees). 2. Transportation expenses from the airport upon arrival in Japan to the hotel. 3. Personal expenses (e.g., telephone, fax, internet connectivity charges, room service, laundry, additional food/drinks). 4. Shipping expenses for all baggage (Expenses for the baggage delivery service separately  transported during the Familiarization Trip shall be borne by JNTO). 5. All expenses required for a companion (e.g., transportation, accommodations, meals). 6. Any expenses, such as for transportation, associated with withdrawal before the end of the event.
Hotel
The following hotel is between the day before the first day and the final day of the inbound business meeting [check-in on Sep.19(Wed) and checkout on Sep.23(Sun).2018].
* Lodging during a familiarization trip varies depending on the course you choose to participate in.
Hotel New Otani Tokyo 
4-1 Kioi-cho, Chiyoda-ku, Tokyo 102-8578, Japan 
Tel:+81-3-3265-1111 
http://www.newotani.co.jp/en/tokyo/
* The accommodation above include breakfast.
* Personnel accompanying the main participants must bear their own accommodation expenses and settle their payments by credit card before entering Japan. For the amounts, please contact the Secretariat.
Familiarization trips

※This itinerary is subject to change without prior notice.

1.Tokyo Tour

1 day trip (Sept. 22)Expected place of visit Content Target Group
No.1VJTM TOKYO①Ginza / TsukijiGinza Six, SushiGeneral buyers / Media
No.2VJTM TOKYO②DaibaAqua City Odaiba,
OEDO-ONSEN MONOGATARI (hot spring theme park)
General buyers / Media
No.3VJTM TOKYO③RyogokuTokyo Edo Museum, Chankonabe (fish, meat and vegetable stew traditionally served to Sumo wrestlers)General buyers / Media
No.4VJTM TOKYO④Hibiya / Shiba Park / ShinagawaTokyo Midtown Hibiya,
Tokyo Tower, Yakatabune (traditional Japanese style cruising)
General buyers / Media
No.5VJTM TOKYO⑤Shiba Park / OthersHotel inspection, Tofu banquetMICE buyers

2.Regional FAM Trip

3 days, 2 nights (Sept.23 – Sept.25)Expected place of stayThemeTarget Group
No.1VJTM(1) TOHOKUMiyagi / FukushimaNature, local cuisine,
sake brewery
General buyers
(East Asia market)
No.2VJTM(2) GOLDEN ROUTEKanagawa / KyotoHistory, Nature, cultureGeneral buyers
(India market)
No.3VJTM(3) CHIBA / KYOTO / OSAKAChiba / OsakaHistory, culture, natureGeneral buyers
(Europe, America and Oceania markets)
No.4VJTM(4) HOKURIKU / SHINETSUToyama / IshikawaNature, culture, latest spots, shoppingGeneral buyers
(Southeast Asia market)
No.5VJTM(5) CHUBUAichi / MieHistory, culture,
fishing village experience,
latest spots
General buyers
(East Asia market)
No.6VJTM(6) CHUGOKUHiroshima / YamaguchiHistory, culture, natureGeneral buyers
(Europe, America and Oceania markets)
 4 days, 3 nights (Sept.23 - Sept.26)Expected place of stayThemeTarget Group
No.7VJTM(7) SHIKOKUKagawa / Kochi / EhimeNature, culture, local cuisine, latest spotsGeneral buyers
(Europe, America and Oceania markets)
No.8VJTM(8) KYUSHUFukuoka / Nagasaki/ KumamotoHistory, culture, local cuisine, latest spots, shoppingGeneral buyers
(Southeast Asia market)
No.9VJTM(9) OKINAWANaha / Onna-son / NahaCulture, sake brewery,
outdoor, latest spots,
shopping
General buyers
(Europe, America and Oceania markets)
No.10VJMM(1) HIROSHIMA / OSAKA / KYOTOHiroshima / Osaka / KyotoUnique venue tourMICE buyers
(Language: English)

No.11VJMM(2) NAGOYA / KYOTO / KOBEAichi / Kyoto / HyogoUnique venue tourMICE buyers
(Language: Chinese)

No.12VJMM(3) MIYAGI / HOKKAIDOMiyagi / HokkaidoUnique venue tourMICE buyers
(Language: English)

No.13VJMM(4) NAGASAKI / FUKUOKANagasaki / FukuokaUnique venue tourMICE buyers
(Language: English)

No.14VJTM MEDIAHokkaido / AomoriCulture, gourmet, trend spot, mediaMedia

3.FAM contacts: FAM offices information

Target MarketLanguageLocation
(Country Code)
TELE-mail Address
South KoreaKoreanSouth Korea (+82)02-725-8232vj_fam_kr@finezone.co.kr
TaiwanChinese (Traditional)Taiwan (+886)02-8771-7551vjtm2018@knt-taiwan.com
ChinaChinese (Simplified)China (+86)010-6515-5929grpbeijing@kntchina.com
Hong KongChinese (Traditional)Hong Kong (+852)2735-1166visitjapan@knt-hk.com
OtherEnglishJapan (+81)03-6891-9354fam@vjtm.jp

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